Adding & Managing Team Members
StoutStack lets you bring in the people who help run your site: a colleague who writes blog posts, a marketer who updates pages, or a business partner who needs full access. This article covers how to add teammates, the two roles you can give them, and the rules that keep your team organized (and keep you from ever locking yourself out). Managing your team is a Site Admin task.
Where to manage your team
Go to Site → Users. This is where everyone with access to your site is listed, and where you add, edit, or remove people. Only Site Admins can add, edit, or remove team members and change roles. Site Editors get a read-only view: they can see who's on the team, but they can't manage it.
Adding a team member
- Go to Site → Users.
- Click Add User.
- Enter their name and email address.
- Set a password for them (they can change it after they sign in). You can also add a profile picture if you like (it's optional).
- Choose their role (see the two roles below).
- Assign which site(s) they're allowed to work on.
- Save. Your teammate can now sign in with the email and password you set.
The two roles
Every team member has one of two roles, so you can give people exactly the access they need:
- Site Admin: full control. Admins can do everything: edit content, manage the team, change settings, and handle billing.
- Site Editor: content only (the default). Editors can create and edit pages, posts, and other content, but they can't manage users or open your settings. This is the safe default for most people you add, perfect for writers and content helpers.
When in doubt, start someone as a Site Editor. You can always change their role later.
Rules worth knowing
- Site Admins manage the team. Admins can add new people, edit their details, remove them, and change anyone's role.
- You can't change your own role or remove yourself. This is on purpose. It means you can never accidentally lock yourself out of your own site. If you need to step back from the admin role, ask another Site Admin to make the change for you.
- Site Editors stay in their lane. Editors get a read-only view of the team and can't open your site settings, so there's no risk of them changing billing or removing teammates.
How many people can I add? (Seat limits)
The number of seats you have depends on your plan. A seat is anyone who can sign in to your site, and that includes your own account. Count yourself first, then see how many are left:
| Plan | Seats included (you included) | Teammates you can add |
|---|---|---|
| Starter | 1 | None. Your own account is the one seat. |
| Pro | 3 | Two, alongside your own account. |
So on Starter, adding your first teammate means moving to Pro. This trips people up, because it's easy to read "1 seat" as "me plus one." It isn't. It's just you.
If you try to add someone beyond your plan's limit, StoutStack stops the save and shows you a message telling you the limit and pointing you at Pro. Upgrading is instant, so you can add the new teammate right after.
What happens to my team if I downgrade?
Downgrading (say, from Pro back to Starter) keeps your existing team in place. Nobody is removed. You simply won't be able to add new members beyond the lower plan's limit until you upgrade again.
Related articles
- Not sure which plan gives you the seats you need? See Plans & Limits: Starter vs Pro.
- To upgrade for more seats, see Managing Your Subscription & Billing.